How to solve downsizing problem with flexible office?

How to plan your growth in Flexible offices?

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Growth in flexible offices increases because it streamlines your workflow from multiple directions. Let’s look at how growth increases and how you should plan it?


Do you know the growth and productivity depends a lot on your work environment? Our office environment governs the quality of our work. But do you know growth and productivity depend on how you plan it in your flexible office? So, let’s look at how you can achieve it in every flexible office.

But before that, let’s look at the types of flexible offices.

Types of Flexible Offices

Offices that offer flexibility in terms of rent, lease tenure, area leased, customization, and addons are known as flexible offices. The following are the types.

  1. Serviced Offices
  2. Managed Offices
  3. Coworking Offices
  4. Virtual Office

Now, let’s look at how you can plan your growth in each of the office types.


Growth in Serviced Offices

Serviced offices are offices that are managed by the landlord or a commercial real estate leasing company. They take care of the maintenance, electricity, and other work in exchange for a fixed monthly rent upon signing a lease. They may or may not agree with the customizations you’re seeking in that office.

Let’s say you’ve leased space for 1500 employees, and as per your calculations, by next year, you’ll grow in size by 5%, which is 75 more employees. Now leasing space for 75 people in a year advance doesn’t sound financially right. But if you lease later, then there’s a possibility that the landlord would have leased out all of his office space.

So, in this scenario, you have to think before you lease the office space. When you’re leasing office space for 200+ employees, always go for leasing the space on a per sqft basis rather than seat per employee. You can accommodate more employees when leased space on a per sqft basis. So, in this case, for 5% growth, lease 2.5% more office space. Doing so will not only account for future growth but will also cost less. Later tell your office layout customizations.


Growth in Managed Offices

Managed offices are offices that are tailored to your business’s workflow but are managed by the real estate development company or developer. Since these offices are tailored to your organization, you need to plan your growth well in advance. It is because your managed office is so custom to your organization that it may not work out for others.

So, before getting your managed office tailored to your organization, always lease extra space that can accommodate your future growth. But to account for growth, don’t lease too much of space. In times where you’ve seen unexpected growth, tell your landlord, and they will arrange extra space in the same building. Sure, it may not be in your original office, but it will be solving all your problems.


Growth in Coworking Offices

Coworking offices are offices generally leased by freelancers, small businesses & startups in their budding days. MNCs and large businesses also lease out coworking offices for their satellite offices, but they lease out private offices in a coworking environment. Freelancers, solopreneurs, and small businesses lease out single desks or a meeting room or whatever suits them best.

So, let’s say as a freelancer or as a small business of fewer than 20 employees, you don’t need to worry about space planning. It is because a coworking environment has enough seats in any instance. But as an MNC, you need to plan your growth because your growth can exceed 200 employees. So, chances are that the business center might not be able to offer, and moving out is a hassle. In times like this, always lease space that is half to your expected growth.


Growth in Virtual Offices

Virtual offices are offices that you lease when you’ve just started your business, or you require a business address from another country but still do require business concierge services.

In a virtual office, you don’t have to worry about growth planning. But let’s say you liked the service of your current virtual office provider, and your business has scaled to 50 employees. So, if you wish to lease office space from your landlord, you can certainly tell them, but if you think they might not have space, then try telling them in advance.


Final Thoughts

In any office type, you can easily plan your growth. But if your growth is specific like having a drone research lab set up in your office space, then you need to plan in advance. But remember, there’s no harm in planning your growth. It only makes things simpler at the wee hour.

Check out our Ultimate Leasing Guide to Flexible Offices here.

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